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Mileage Reimbursement

Employees are reimbursed for mileage when driving to and from an on-site assessment.
Student employees are reimbursed at the standard business travel rate of $0.70 per mile.

All travel reimbursements must be submitted through UConn Travel Services:
https://travel.uconn.edu

Creating an Expense Report

From the UConn Travel page, click Login to Concur Travel & Expense.
Your login credentials are the same as your Employee Self-Service account.

Once logged in:

  1. Click the blue Create button.
  2. Select Start a Report.
  3. Complete the required fields using the following information:
Field Entry
Trip Name Assessment Name
Business Travel Start Date Date of assessment
Business Travel End Date Date of assessment
Trip Purpose Research
Traveler Type UGRAD Student or Graduate Student
Trip Type In-State / Out-of-State
Includes Personal Travel? No (if traveling from and to UConn/home)
Business Purpose To complete an on-site energy assessment
Account Number ask someone
Travel Allowance No

When all information is entered, click Create Report in the lower-right corner.

Mileage Reimbursement

Once the expense report is created, add a Mileage Reimbursement Expense:

  1. Click Add Expense → select Personal Car Mileage.
  2. Enter:
  3. Starting Location: UConn address (your departure point)
  4. Destination: Manufacturer’s address (assessment site)
  5. Return Location: Same UConn address (for round-trip)

If you live on campus, make sure: - The Deduct Commute box is unchecked
- Add a note under Additional Information:

“No deduction necessary, commuting from campus.”

Uploading a Mileage “Receipt”

Even though mileage is calculated within Concur, you must include a receipt for verification.

Note

To generate the mileage receipt:

  1. Open Google Maps or Apple Maps.
  2. Enter the same route used in your Concur mileage entry.
  3. Take a screenshot showing:
    • Start and end addresses
    • Route map
    • Total mileage

Example mileage receipt

Then in your report: 1. Click Show Receipt → Add Receipt
2. Upload the saved map screenshot
3. Click Save Expense

Submitting the Report

Once your expense and receipt are attached: 1. Review all entries for accuracy
2. Click Submit Report

The report will be routed to about a hundred different people approval and processing. You should your reimbursement witin 30 days.